Forms
# A
B C D E
F G H I
J K L M N O
P Q R S T
U V W X Y Z
Please see University
of Florida's Human Resource Services website for a complete list of HR
forms. Refer to our College Fiscal web page for commonly used FISCAL forms and to University of Florida's Finance and Accounting for a complete list of financial forms.
| Used to calculate Annual/Sick leave payment for clinical Faculty paid by VA | |
| See Form UPS-50 | |
Used for employment of employees
already at 1.0 FTE, after authorization to do so has been granted
by the appropriate central office. |
|
Two notarized originals must be
provided |
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| Affirmative
Action Compliance - Lists of Five Letter |
See also Compliance Report, TEAMS |
| Used for Faculty or Staff, when considering whether it is appropriate for an employee to work at an alternate location | |
| Used for additional pay processing re cell phones/other
wireless devices. Forward to Dean's Office with ePAF workflow |
|
Used for fellowship appointments
|
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To be mailed along with Applicant
Data Card to candidates of faculty positions not posted in PeopleSoft.
Applicant Data Cards can be obtained from Elnora by calling 2-6004
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| Employment Application |
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| Used to request a background check | |
| Used to adjust leave balances for leave in PeopleSoft prior to 60 days | |
| Biographical information sheet for Faculty | |
| Training and Vaccination Form | |
| Medical Review Form 2 (Blood-borne Pathogen and Patient Contact) | |
| Used to request after hours card swipe access for non-doctoral students, student assistants, graduate assistants, courtesy faculty, OPS temporary, foreign nationals, pre & post doc fellows, interns, and residents | |
| Cost Accounting Standards Exemption Form, used to support direct charging for administrative and clerical salaries | |
| Cost Accounting Standards Correction Form, used to notify DSR of incorrect job codes used in appointing a position | |
| Used to adjust leave balances for leave in PeopleSoft prior to 60 days and update demographics of leave system | |
| Form required for hires under age 18 | |
| To be completed on faculty recruitments not conducted through GatorJobs for Affirmative Action purposes | |
| Used for employees, students, volunteers. | |
| Conflict
of Interest Form (see also Outside Activities and Financial Interests Form) |
Used to report outside activities for Faculty and TEAMS employees (UF Policy and Procedures) |
|
or
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To complete a cross-college distribution |
| Used for TEAMS employees, see Lorie Martin | |
| This form is only to be used for new submissions. No need to send an updated form if the employee already has direct deposit. | |
|
or
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To complete a cross-college distribution |
| See Additional State Compensation, Request for | |
| Two notarized originals must be provided | |
| Used for verification of work and educational experience for new TEAMS employees | |
| Emergency
Check Request see also Off Cycle Check Request |
Used to process a check after payroll deadline has passed. Employee's hire must be finalized in PeopleSoft in order to process this. |
| Used to specify employee's emergency contact |
|
| Used for employees who are terminating employment, prior to their last day | |
| Employee
Status Form (electronic) |
Used when hiring/updating certain types of employees at PHHP |
| This form is required by the International Center when an employee (who is in H1B, TN or O-1 status) is terminating OR before the current period of validity posted on the Approval Notices (I-797). | |
| Used in processing faculty appointments | |
| Evaluation
Form(doc) |
Used for all USPS employees and TEAMS non-exempt
employees |
| To be completed prior to posting a faculty or staff position while the hiring freeze is in effect | |
| Used to request an extended leave of absence (at least 15 workdays) for Faculty and Staff | |
| Used by deparment chair to request external review of promotion and/or tenure packets--list of external reviews must be approved by Dr. Frank | |
| Used for doing semester Faculty Assignment Report Form | |
| Used for calculating the percentage of Paid Patient Care Faculty. To be used with the Faculty Assignment Report Form | |
| To be completed on faculty recruitments not conducted through GatorJobs for Affirmative Action purposes | |
| To provide to new Faculty/Staff the web Resource Guide | |
| Family Medical Leave Act, overview & forms | |
| Foreign
National Tax Information Form FNTF Short Form (if currrently in payroll system) How to Verify SDN (Step 6 on FNTF) |
Used for non-resident aliens to determine tax exemption, must be faxed to Tax Services inorder to recieve information used by the appropriate central office. |
| Used for fellowship appointments in certain circumstances | |
| Academic Personnel Appointment Form (Appoint form for Faculty without AEF salary) | |
| Academic Personnel Form (Appoint Faculty with AEF salary) | |
| Used for OPS salaried employees | |
| To complete a cross college distribution | |
| Used to adjust payroll screens | |
| Biographical Information Sheet for new faculty | |
| See Additional State Compensation, Request for
|
|
| Used to provide Graduate Assistants additional pay in certain circumstances, contact the Dean's Office to determine whether a required form | |
| Form
HR-50 (4-in-1 Form) |
Loyalty Oath, Intellectual Property Agreement, Substance Questionnaire, and Florida Retirement Plan Form |
| Form
UB-100 ( Benefits Acknowledgement Form) |
Used with new hires to notify of benefits available |
| Used to designate beneficiaries for Florida Retirement System | |
| Sample letter to issue to benefited earning employees who are voluntarily reducing their FTE | |
| Used for TEAMS employees | |
| How to set up or modify a GatorLink account | |
| NEW website for information and form to obtain a Gator1 card | |
| Used to nominate faculty for graduate faculty status (College level instructions) |
|
| Evaluations can be done via letter format or by using this template | |
| Useful guide to assist in choosing correct Action/Reason Codes in PeopleSoft | |
| Used to determine if persons on positions (TEAMS, Faculty) will require a pre-placement exam | |
| HAMS,
Job-Related Health Risk Checklist (or INOP form) |
Used to determine if persons not on positions (OPS, etc.) will require a pre-placement exam |
| Used to request a waiver of the pre-employment health assessment | |
| Medical Review Form 2 (Blood-borne Pathogen and Patient Contact). | |
| Used for all students, volunteers, employees | |
| See above. Must be done every 12 months. | |
| All individuals needing a pre-placement health assessment for specific job duties must sign a HIPAA release | |
| For students to petition to work over 20 hours or when GPA is below 2.0 | |
| Used to provide additional compensation if exceeding 1.0 FTE and/or if crossing salary pay plans | |
| Used for all new employees for employment eligibility | |
| NEW website for information and form to obtain a Gator1 card | |
| Required for research payments processed through HR | |
| Info re workplace injuries for all employees or volunteers | |
| Used to determine if persons not on positions (OPS, etc.) will require a pre-placement exam | |
| An overview of the pre-employment health screening process for individuals not on positions | |
| Used to request intermittent leave usage with extended leave of absence | |
| Used to request network access for a new user | |
| Used to adjust leave balances for leave in PeopleSoft prior to 60 days | |
| Used when leave is taken | |
| Used by Health Science Center Faculty members requesting leave | |
| Used to request leave of absence for TEAMS/USPS employees | |
Letter
of Intent (UFIC document) |
Required for Permancent Residency I-140 packet |
| Used for faculty appointments when no search is required | |
| Letter
of Offer (Initial) |
Initial Faculty Letter of Offer |
| Letter
of Offer (Final) |
Final Faculty Letter of Offer, to be issued once offer is accepted |
| Letter
of Offer (Staff) |
Letter of Offer for TEAMS Exempt employees |
| Letter
of Offer (Adjuncts) |
Letter of Offer for OPS Faculty |
| Letter
of Offer (PDA) |
Post Doc Associate Letter of Offer |
| Affirmative Action
Compliance - Lists of Five Letter |
See also Compliance Report, TEAMS |
| Used with request for medical leave of absence for TEAMS/USPS/Faculty employees | |
| Medical
Certification of Health Condition, Family Member |
Used with request for medical leave of absence for TEAMS/USPS/Faculty employees, when involving a family member |
| Used in the appointment of Fellowships | |
| Used with AEF Voucher to pay moving expenses | |
| Internal form to request/update security roles for MyUFL (PeopleSoft) | |
| UF Regulation 6C1 1.009, re employment of relatives | |
| Used to request network access for a new user | |
| Useful aid for all levels of hire in our college, especially new employees | |
| Used for faculty contracts | |
| Used for TEAMS Contracts | |
| Used to process a check after payroll deadline has passed. Employee's hire must be finalized in PeopleSoft in order to process this (Finance & Accounting deadlines for off-cycle requests) | |
| Used for temporary employment (OPS employees) | |
| Useful aid for all levels of hire in our college, especially new employees | |
| Used for optional retirement plan signup | |
| Used to report outside activities for Faculty and TEAMS employees | |
| Used to authorize overtime payout for non-exempt employees | |
| Used to pay UF employees for participation in research studies | |
| Used for Student Assistants to justify
pay over $14.42 |
|
| A list of Dean's Office, Central, Variable Comp, and Time & Labor deadlines | |
| Performance Appraisal Form |
Used for all USPS employees and TEAMS non-exempt employees |
| Used for USPS, TEAMS leave cashouts | |
| Used to grant internal approval regarding creating, filling, reclassifying positions and on granting special or bonus pay, and approval for dual comp situations. | |
| Petition,
Student Assistant (AKA Hours Extension form) |
For students to petition to work over 20 hours or when GPA is below 2.0 |
| Used to create new/update position descriptions for all exempt, non-exempt and IT positions. | |
| Used for Pre-Doc Fellowships | |
| (Pre-employment Health
Screening)
INOP form |
Used to determine if persons not on positions (OPS, etc.) will require a pre-placement exam |
| Medical Review Form 2 (Blood-borne Pathogen and Patient Contact) | |
| Used by Health Science Center Faculty members requesting leave | |
| Used for completing Affirmative Action PVA Change Request Form | |
| Used to pay UF employees for participation in research studies | |
| Used to pay NON UF employees for research participation | |
| Used for volunteer workers | |
| Overview of Retirement Plans available. Must be completed by all new faculty and staff hires. | |
| Instructional Guide for reviewing applications online as a guest user (search committee or interview team member) in GatorJobs | |
| Used to request after hours cardswipe access for faculty and staff employees | |
| Internal form to request/update security roles for MyUFL (PeopleSoft) | |
| This online verification service allows you to look up a man's Selective Service number, as well as the date he registered | |
| Used to provide helpful information to employees separating from the University | |
MYUFL>Training & Development>Preventing
Sexual Harassment (required within 30 days of hire date) |
|
| Used to pay employees payment for unused sick leave on UF sources. Used only when employee is terminating | |
| Federal and UF requirement for all individuals who work with social security numbers, to be completed upon by first day day of employment | |
| Use this checklist when requesting SPI's for TEAMS/USPS employees | |
| This form is used to request a Special Pay Increase (SPI) for TEAMS and USPS employees | |
| For students to petition to work over 20 hours or when GPA is below 2.0 | |
| Used for Student Assistants to justify pay over
$10.00 |
|
| Student Financial Affairs' website to student employment forms | |
| Used for completing Affirmative Action TEAMS Compliance Report | |
| TEAMS Delegation of
Authority Letter |
Used to obtain authorization for non renewal of employee contract (See Dean's Office) |
| TEAMS Letter of Non-Renewal |
Used to notify employees of non renewal of their contract (See Dean's Office) |
| Used to create new/update position descriptions for all exempt, non-exempt and IT positions. | |
| Answers to your questions about TEAMS employment | |
| Termination
Coversheet (PHHP) |
Termination coversheet to be used for all pay plans |
| Used when hiring new employees in PeopleSoft | |
| Used for faculty appointments when no search is required | |
| Used to request a new or replacement Gator1 or UF ID card for employees or volunteers | |
| Used to create new/update position descriptions for all exempt, non-exempt and IT positions. | |
| Survey requested of all employees, part of appoiointment process | |
| To confirm the adequacy and due diligence of a Search Committee’s proactive applicant pool development | |
| Used to record work done by volunteers | |
| Helpful links to related forms/info | |
| Used for new employees or name, address, or withholding changes. | |
| Used for payments to individuals for services Used to establish a taxpayer ID number (when no SSN exists) |
|
| Used to request a refund of salary paid to employee | |
| Info re workplace injuries for all employees or volunteers |
| Property Procedures | |
| Instruction Guides |
| Miscellaneous Forms | |
| Used for work done by a consultant - not an employee | |
| Must be submitted with PHS and NSF grant Applications | |
| Required by UF and the IRB for researchers | |
| Form necessary to permit entry and use of the student records system. |
|
| PI Signature page for sponsored research projects | |
| Used to provide information for drafting contracts | |
| Used to request disposal of files | |
| Used to pay scholarships | |
| TR
20 (form temporarily unavailable, link reviews procedure) |
Allotment worksheet used for contracts and grants |
Contact
your college HR Team
Problems/suggestions with this page? or call 273-6009
University of Florida's HR Homepage
Problems/suggestions with this page? or call 273-6009
University of Florida's HR Homepage
