Forms
# A
B C D E
F G H I
J K L M N O
P Q R S T
U V W X Y Z
Please see University
of Florida's Human Resource Services website for a complete list of HR
forms. Refer to our College Fiscal web page for commonly used FISCAL forms and to University of Florida's Finance and Accounting for a complete list of financial forms.
| # | |
| Used to calculate Annual/Sick leave payment for clinical Faculty paid by VA | |
| See Form UPS-50 | |
Used for employment of employees
already at 1.0 FTE, after authorization to do so has been granted
by the appropriate central office. |
|
Two notorized originals must be
provided |
|
| Affirmative Action
Compliance - Lists of Five Letter |
See also Compliance Report, TEAMS |
Used for fellowship appointments
in certain circumstances |
|
To be mailed along with Applicant
Data Card to candidates of faculty positions not posted in PeopleSoft.
Applicant Data Cards can be obtained from Elnora by calling 2-6004
|
|
| Employment Application |
|
| B | |
| Used to request a background check | |
| Used to adjust leave balances for leave in PeopleSoft prior to 60 days | |
| Biographical information sheet for Faculty | |
| Training and Vaccination Form | |
| Medical Review Form 2 (Blood-borne Pathogen and Patient Contact) | |
| C | |
| Used to request after hours card swipe access for non-doctoral students, student assistants, graduate assistants, courtesy faculty, OPS temporary, foreign nationals, pre & post doc fellows, interns, and residents | |
| Cost Accounting Standards Exemption Form, used to support direct charging for administrative and clerical salaries | |
| Cost Accounting Standards Correction Form, used to notify DSR of incorrect job codes used in appointing a position | |
| Used to adjust leave balances for leave in PeopleSoft prior to 60 days and update demographics of leave system | |
| Form required for hires under age 18 | |
| Used for employees, students, volunteers. | |
Conflict
of Interest Form (see also Outside Activities and Financial Interests Form) |
Used to report outside activities for Faculty and TEAMS employees (UF Policy and Procedures) |
| To complete a cross college distribution | |
| D | |
| Used for TEAMS employees, see Lorie Martin | |
| This form is only to be used for new submissions. No need to send an updated form if the employee already has direct deposit. | |
| To complete a cross college distribution | |
| See Additional State Compensation, Request for | |
| Two notarized originals must be provided | |
| E | |
| Used for verification of work and educational experience for new TEAMS employees | |
| Emergency
Check Request see also Off Cycle Check Request |
Used to process a check after payroll deadline has passed. Employee's hire must be finalized in PeopleSoft in order to process this. |
| Used to specify employee's emergency contact |
|
| Used for employees who are terminating employment, prior to their last day | |
| Employee
Status Form (electronic) |
Used when hiring/updating certain types of employees at PHHP |
| Useful guide to assist in choosing correct Action/Reason Codes in PeopleSoft | |
| This form is required by the International Center when an employee (who is in H1B, TN or O-1 status) is terminating OR before the current period of validity posted on the Approval Notices (I-797). | |
| Used in processing faculty appointments | |
| Evaluation
Form(doc) |
Used for all USPS employees and TEAMS non-exempt
employees |
| To be completed prior to posting a faculty or staff position while the hiring freeze is in effect | |
| Used to request an extended leave of absence (at least 15 workdays) for Faculty and Staff | |
| Used by deparment chair to request external review of promotion and/or tenure packets--list of external reviews must be approved by Dr. Frank | |
| Used for employees working more than one state positions | |
| F | |
| Used for doing semester Faculty Assignment Report Form | |
| Used for calculating the percentage of Paid Patient Care Faculty. To be used with the Faculty Assignment Report Form | |
| To provide to new Faculty/Staff the web Resource Guide | |
| Family Medical Leave Act, overview & forms | |
| Used for non-resident aliens to determine tax exemption, must be faxed to Tax Services inorder to recieve information used by the appropriate central office. | |
| Used for fellowship appointments in certain circumstances | |
| Academic Personnel Appointment Form (Appoint form for Faculty without AEF salary) | |
| Academic Personnel Form (Appoint Faculty with AEF salary) | |
| Used for OPS salaried employees | |
| To complete a cross college distribution | |
| Used to adjust payroll screens | |
| Form
270 - (PDF) Form
270 (fillable) |
Biographical Information Sheet for new faculty |
| See Additional State Compensation, Request for
|
|
| Used to provide Graduate Assistants additional pay in certain circumstances, contact the Dean's Office to determine whether a required form | |
| Form
HR-50 (4-in-1 Form) |
Loyalty Oath, Intellectual Property Agreement, Substance Questionnaire, and Florida Retirement Plan Form |
| Form
UB-100 ( Benefits Acknowledgement Form) |
Used with new hires to notify of benefits available |
| Used to designate beneficiaries for Florida Retirement System | |
| Sample letter to issue to benefited earning employees who are voluntarily reducing their FTE | |
| Used for TEAMS employees | |
| G | |
| How to set up or modify a GatorLink account | |
| Used to request a new or replacement Gator1 or UF ID card for employees or volunteers | |
| Used to nominate faculty for graduate faculty status (College level instructions) | |
| Useful guide to assist in choosing correct Action/Reason Codes in PeopleSoft | |
| H | |
| Used to determine if persons on positions (TEAMS, Faculty) will require a pre-placement exam | |
| HAMS,
Job-Related Health Risk Checklist (or INOP form) |
Used to determine if persons not on positions (OPS, etc.) will require a pre-placement exam |
| Used to request a waiver of the pre-employment health assessment | |
| Medical Review Form 2 (Blood-borne Pathogen and Patient Contact). | |
| Used for all students, volunteers, employees | |
| See above. Must be done every 12 months. | |
| All individuals needing a pre-placement health assessment for specific job duties must sign a HIPAA release | |
| Used to provide additional compensation if exceeding 1.0 FTE and/or if crossing salary pay plans | |
| I | |
| Used for all new employees for employment eligibility | |
| Info re workplace injuries for all employees or volunteers | |
| Used to determine if persons not on positions (OPS, etc.) will require a pre-placement exam | |
| An overview of the pre-employment health screening process for individuals not on positions | |
Intermittent
Leave Request (07-08) |
Used to request intermittent leave usage with extended
leave of absence |
Intermittent
Leave Request (08-09) |
Used to request intermittent leave usage with extended leave of absence |
| Used to request network access for a new user | |
| L | |
| Used to adjust leave balances for leave in PeopleSoft prior to 60 days | |
| Used when leave is taken | |
| Used by Health Science Center Faculty members requesting leave | |
| Used to request leave of absence for TEAMS/USPS employees | |
| Used for faculty appointments when no search is required | |
| Letter
of Offer (Initial) |
Initial Faculty Letter of Offer |
Letter
of Offer (Final) |
Final Faculty Letter of Offer, to be issued once offer is accepted |
| Letter
of Offer (Staff) |
Letter of Offer for TEAMS Exempt employees |
| Letter
of Offer (PDA) |
Post Doc Associate Letter of Offer |
| Affirmative Action Compliance - Lists of Five Letter |
See also Compliance Report, TEAMS |
| M | |
| Used with request for medical leave of absence for TEAMS/USPS/Faculty employees | |
| Used in the appointment of Fellowships | |
| Used with AEF Voucher to pay moving expenses | |
| Internal form to request/update security roles for MyUFL (PeopleSoft) | |
| N | |
| UF Regulation 6C1 1.009, re employment of relatives | |
| Used to request network access for a new user | |
| Useful aid for all levels of hire in our college, especially new employees | |
| Used for faculty contracts | |
| Used for TEAMS Contracts | |
| O | |
| Used to process a check after payroll deadline has passed. Employee's hire must be finalized in PeopleSoft in order to process this (Finance & Accounting deadlines for off-cycle requests) | |
| Used for temporary employment (OPS employees) | |
| Useful aid for all levels of hire in our college, especially new employees | |
| Used for optional retirement plan signup | |
| Used to report outside activities for Faculty and TEAMS employees | |
| Used to authorize overtime payout for non-exempt employees | |
| P | |
| Used to pay UF employees for participation in research studies | |
| Used for Student Assistants to justify
pay over $10.00 |
|
| Payroll forms checklist for new employees | |
| A list of Dean's Office, Central, Variable Comp, and Time & Labor deadlines | |
| A list of Dean's Office, Central, Variable Comp, and Time & Labor deadlines | |
| Used for all USPS employees and TEAMS non-exempt employees | |
| Used for USPS, TEAMS leave cashouts | |
| Used to grant internal approval regarding creating, filling, reclassifying positions and on granting special or bonus pay, and approval for dual comp situations. |
|
| For students to petition to work over 20 hours or when GPA is below 2.0 | |
| Used to create new/update position descriptions for all exempt, non-exempt and IT positions. | |
| Used for Pre-Doc Fellowships | |
| (Pre-employment Health Screening)
INOP form |
Used to determine if persons not on positions (OPS, etc.) will require a pre-placement exam |
| Medical Review Form 2 (Blood-borne Pathogen and Patient Contact) | |
| Used by Health Science Center Faculty members requesting leave | |
| Used for completing Affirmative Action PVA Change Request Form | |
| R | |
| Used to pay UF employees for participation in research studies | |
| Used for volunteer workers | |
| Overview of Retirement Plans available. Must be completed by all new faculty and staff hires. | |
| Instructional Guide for reviewing applications online as a guest user (search committee or interview team member) in GatorJobs | |
| S | |
| Used to request after hours cardswipe access for faculty and staff employees | |
| Internal form to request/update security roles for MyUFL (PeopleSoft) | |
| This online verification service allows you to look up a man's Selective Service number, as well as the date he registered | |
| Used to provide helpful information to employees separating from the University | |
| Used to pay employees payment for unused sick leave on UF sources. Used only when employee is terminating | |
| Use this checklist when requesting SPI's for TEAMS/USPS employees | |
| This form is used to request a Special Pay Increase (SPI) for TEAMS and USPS employees | |
| For students to petition to work over 20 hours or when GPA is below 2.0 | |
| Used for Student Assistants to justify pay over
$10.00 |
|
| Student Financial Affairs' website to student employment forms | |
| T | |
| Used for completing Affirmative Action TEAMS Compliance Report | |
| TEAMS Delegation of Authority Letter |
Used to obtain authorization for non renewal of employee contract (See Dean's Office) |
| TEAMS Letter of Non-Renewal |
Used to notify employees of non renewal of their contract (See Dean's Office) |
| Used to create new/update position descriptions for all exempt, non-exempt and IT positions. | |
| Answers to your questions about TEAMS employment | |
Termination
Coversheet (PHHP) |
Termination coversheet to be used for all pay plans |
| Used when hiring new employees in PeopleSoft | |
| Used for faculty appointments when no search is required | |
| U | |
| Used to request a new or replacement Gator1 or UF ID card for employees or volunteers | |
| Used to create new/update position descriptions for all exempt, non-exempt and IT positions. | |
| V | |
| To confirm the adequacy and due diligence of a Search Committee’s proactive applicant pool development | |
| Used to record work done by volunteers | |
| Helpful links to related forms/info | |
| W | |
| Used for new employees or name, address, or withholding changes. | |
| Used for payments to individuals for services Used to establish a taxpayer ID number (when no SSN exists) |
|
| Used to request a refund of salary paid to employee | |
| Info re workplace injuries for all employees or volunteers |
| Property Formsto | |
| Used to survey out lost or stolen property | |
| Used to provide an accounting to property services, of equipment that is located in homes of employees, in clinics or other locations off campus. | |
| Used to survey out UF equipment | |
| Used to transfer UF equipment from one department to another | |
| To look up property items |
| Miscellaneous Forms | |
| Used for work done by a consultant - not an employee | |
| Must be submitted with PHS and NSF grant Applications | |
| Required by UF and the IRB for researchers | |
| Biographical Sketch form required for NIH grant proposals | |
| PI Signature page for sponsored research projects | |
| Used to provide information for drafting contracts | |
| Used to request disposal of files | |
| Used to pay scholarships | |
| TR
20 (form temporarily unavailable, link reviews procedure) |
Allotment worksheet used for contracts and grants |
Contact
your college HR Team
Problems/suggestions with this page? or call 273-6009
University of Florida's HR Homepage
Problems/suggestions with this page? or call 273-6009
University of Florida's HR Homepage
